Digital Conversion of Rent Stabilization Board Files

Due Date:
Spec # Type Post Date Documents
23-11615 Re-Issued Professional Services Additional Files

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals to provide Digital Conversion of Rent Stabilization Board Files. As a Request for Proposal (RFP) this is not an invitation to bid and although price is very important, other factors will be taken into consideration.

The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached). Proposals must be received no later than 2:00 pm, on Thursday, October 5, 2023. Proposals are to be sent via email with the “Specification No. 23-11615 Re-Issued and “RSB-Digital Conversion of Rent Stabilization Board Files” clearly indicated in the subject line of the email. Please submit one (1) PDF of the technical Proposal with the filename saved as, “Proposal Vendor Name – Digital Conversion of Rent Board Files. Corresponding pricing proposal shall be submitted as a separate document with the filename saved as, “Pricing Vendor Name - Digital Conversion of Rent Board Files.

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFP and understands all the requirements and conditions.

Potential vendors have the option to request access to review relevant files and documents before submitting proposals. This aims to provide vendors with comprehensive information, allowing them to better understand the project’s requirements and make well-informed decisions while preparing proposals. Please send a request to the contact below.

For questions concerning the anticipated work, or scope of the project, please contact Basil Lecky, Community Service Specialist II, via email at no later than September 25, 2023, 12PM. Answers to questions will not be provided by telephone or email. Answers to all questions or any addenda will be posted on the City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley ( It is the vendor’s responsibility to check this site.  For general questions concerning the submittal process, contact purchasing at 510-981-7320.

We look forward to receiving and reviewing your proposal.


Basil Lecky, Community Service Specialist II, via email at