Information for Vendors
Vendors must submit required forms and operate in compliance with local ordinances in order to work with the City of Berkeley. Local businesses receive a 5% preference on bidding contracts.
Vendors must submit certain forms and meet certain requirements to be considered for a contract with the City of Berkeley. Local businesses receive preference from the City on bids for contracts. These policies ensure that the City of Berkeley works with vendors who are in compliance with local laws and are operating their businesses in a socially responsible manner.
Vendors must have a Berkeley business license
In order to work with the City of Berkeley, vendors must have an active business license in the City of Berkeley. Learn about how to apply for a business license.
Potential Vendor’s List
If your business is interested in working with the City, submit the Vendor Information Application, W-9 Form and additional certification forms (links below) to the Finance Department General Services Division at firstname.lastname@example.org.
(Note: Submitting all required documents and information to be considered for future work is not a guarantee of acceptance as a vendor.)
You may also be required to submit additional forms listed below:
- Nondiscrimination / Workforce Composition Form (Required for business with 5 or more employees)
- Oppressive States Compliance Statement
- Nuclear Free Zone Disclosure Form
- Sanctuary City Compliance Statement Form
- Living Wage Form
- Equal Benefits Ordinance Disclosure Form
Vendors paid over $25k annually must comply with the Living Wage Ordinance
Vendors paid more than $25,000 per year by the City of Berkeley must comply with the Living Wage Ordinance to be considered for a contract with the City. Complete and submit a Living Wage Certification form.
Effective July 1, 2022, vendors must pay employees $17.41 per hour plus a medical benefit equivalent to at least $2.89 per hour. If the employer does not provide the employee at least $2.89 per hour toward an employee medical benefits plan, the employer shall pay an hourly wage of not less than $20.30.
Vendors must allow provide employees with at least 22 days off per year for sick leave, vacation, or personal necessity: 12 of these days off must be compensated at the same wage as for a normal working day.
Vendors paid over 25k per contract must comply with the Equal Benefits Ordinance
Vendors paid more than $25,000 per contract must comply with the Equal Benefits Ordinance. Complete and submit a Certification of Compliance with the Equal Benefits Ordinance.
To comply with the ordinance, vendors who provide benefits to spouses of their employees must provide identical benefits to domestic partners of their employees.
Local vendors receive bidding preference
The City of Berkeley extends a 5% preference on bids to local business enterprises for supplies, equipment and nonprofessional services from $100 to $25,000. For example, a local business bidding $1,000 for a pencil contract to the City would be evaluated as if it had bid $950. If the bid is awarded to the local business, it is paid the bid price of $1,000.
To be added to the potential vendor’s list, complete a Vendor Information Application and Taxpayer ID & Certification Form W-9.